Meeting Notes

Attendance

Dave McNulty, Dan Burns, Dale Scott, May Shelley, Scott Chan

New Server
xServer is still being configured. Ran into problem with Scholastic Reading Counts. At this point Server is still not in production.
Decision to make implement for backup of other server at minimum. With all going on with Jackie, it is falling on Joel and they seemed to be stumped.

In addition, we ordered Server Software Maintenance to insure we get the Leopard upgrade.

Backup Software

Backup software is on order.

Web Server Status
Julia indicated Jackie to give web access not Julia. Dave to follow up. Dale indicated at this stage it is pointless for the remaining portion of the year. Too much work for little payoff.

Notes From Oak Electronic Distribution
Still waiting on district distribution method.

List Server
Dave indicated we could use the list server for the technology group. List of names has been provided, unclear as to what it takes to get this done especially with impact on Jackie.

Projectors
Researched companies manufacturing projectors and what parents were employees of those companies. No matches. Decision to move ahead with projector purchase.

Document Camera
Still no action from May. Swears she will get camera information. Almond ordered many by use of the auction. Will get information from them and forward to Dale. Dale researched and found the camera. Waiting to order for board approval of final expenditures.

Web Filtering
Dave indicated district is going to supply web filtering instead of Oak having to do for individual school. Officially removed from budget.

Budget Update

Major revamp of budget. Firming up the final allocation of funds.

Remaining funds will be for;

Backup Software
Memory Upgrades
Mac Lab New Machines (iMac not MacBook, hope to do 10)
OS X Upgrades for Mac Lab and others.
6th Grade Projectors
Document Camera
Read, Write, Type upgrade to OS X for primary Lab

PTA Update

May Shelley will prepare presentation for April 18th meeting during staff update portion of meeting. In addition, other rep from Technology will present status of technology progress and final plans.

Scott Chan took some issue with Technology Committee's lack of presence at the PTA. In addition, indicated that no funds have been requested to be released, although payments have been made. Indicated at this stage, waiting on the board would mean no movement until next month. He agreed we should move forward but keep the board in the loop.

Meeting Notes

Attendance

Dave McNulty, Dale Scott, Katie Butler, May Shelley, Ken Bullis

New Server
xServer is still being configured. Once completed, backup services will be implemented.

Decision was made to spend the money to upgrade to Software Assurance for Server License.

District Digital Literacy Project


Apple Airport was delivered to Dave's office. This provides 802.11n standard. Want to implement on campus but district is starting to provide limits on what is implemented on the network. Plan is to get District buy in to implement Apple Airport with software upgrade to 802.11n on laptop cart.

Katie is unclear on security implemented on wireless implementations. Need more information.

Backup Software

Waiting on completion of xServe. Strategy will be to implement server backup to G4 and other drive. Once completed, roll out of clients for staff computers. Probelm of staff computers not being on site during evening backup was discussed. No easy answer, but two choices. Require laptop to be left behind one night a week to perform backup or force backup to occur when laptop reconnects. This will be done on a case by case basis after server backup is implemented.

Web Server Status
Dave did not see any reason we could not publish technology site on district server. Dale to email Julia (webmaster) for access.

Notes From Oak Electronic Distribution
No Updates

List Server
Dave indicated we could use the list server for the technology group. What is holding us up is the list of names associated with email addresses. Dale will send an email to request name email associations for setting up technology list server.

Projectors
Waiting on Ben to determine list of local companies eligible for donations of projectors. Possible candidates: Epson, NEC, Hitachi, InFocus, Proxima.

Document Camera
May is going to supply Dave, Tony and Dale with specifications on the document camera preferred. Loyola has already selected one and will most likely be the one selected.

Web Filtering
Dave indicated district is going to supply web filtering instead of Oak having to do for individual school.

Budget Update

Backup software is going to increase for 50 clients to about $1300
Training $1,500, Virtual Teacher $1000, Network Control Device $4,000 are all going to be rolled into the much needed hardware and software budget for Macs. Goal is to upgrade half of the Mac Lab to new architecture and migrate to Leopard with its enhanced management and functionality.

Katie is to research 32 Mac Lab machines for compatibility with new Intel machines. Concern is Kid Pix. Also want to move updated eMacs to Primary Lab. Need to check Read, Write, Type ability to run in classic/OS X.

May Shelley reminds us she submitted $189 for .Mac service. This will be a recurring expense and should be included in each year's budget.

PTA Update
May Shelley will prepare presentation for April 18th meeting.

Meeting Notes

Attendance

Dave McNulty, Dale Scott, Ben Hollin, Sudhir Pendse

New Server
New Server is now delivered and being configured. As outlined previously, mounting in MPOE is going to be difficult due to limited functionality of racks installed (single post instead of standard four post for servers). Performance and storage are benefits of new server as well as increased bandwidth of adding to gigabit.

District has decided against obtained Server maintenance on all campuses due to cost. Group discussed the possibility to add it if it covers clients as well. cost is $499 for single server and unlimited clients (machines or only server access is the question). Leopard is just around the corner.

District Digital Literacy Project


Bandwidth issues for May Shelley and the 6th grade project are getting better. Couple of parents donated USB drives to address the immediate issue. In addition, the Mac Mini is now part of the laptop cart for this project to provide a location for the files to be moved. In addition, an additional 8011.g access point is installed in the class which helps with bandwidth. As part of the XServe order, we have ordered an Apple Airport 802.11n access point to allow for the longer term solution. This access point order also allows for firmware upgrades on Airport cards (Apple client wireless). This upgrade should work with the laptop computers, but will have to wait until available to prove concept.

Dave McNulty also indicated the district has decided to hold off a year on the 5th grade roll out of the Digital Literacy program. The reason is to allow teachers more time to be trained prior to student usage. Fifth grade teachers will start the training next year and have students involved the following year. Due to delay, some of the district money will be used to provide 4th and 5th grade and new teachers with new laptops.

Backup Software
Research continues to show concern for Retrospect's (Dantz now owned by EMC) lack of reliability. Decision to use different method which only offers disk to disk and disk to tape as backup. Purchasing a single copy of Retrospect was discussed to allow for backup to DVD. It was decided to just use the built in features of Mac OS X for burning needed. We will move ahead with licensing. In addition, Dale offered possibility to provide student/lab protection software instead of backup. This would reduce the number of seats needed for backup. Backup costs are about $20/seat in sets of 25. Dave wants to be sure data is contained in at least two different rooms (obviously on two different machines). Backup would cover only Mac OS X machines. Dave also indicated he does not need archive capability for long term archive.

Web Server Status
Oak web site is hosted on the server but still trying to determine if we can host other areas on it. Still waiting on district to reply.

Notes From Oak Electronic Distribution
Ben Hollin has provided additional training to Sheila to enable her to consolidate multiple documents into a single PDF. In addition, he found the electronic version of the Frequent Flyer on the district web site. This was the last part causing concern of using only electronic submission for NFO. In addition, there is interest in making the NFO electronic version different than the paper copy. Developing a format in Apple's Pages (their layout program) is being explored. Ben volunteered his wife, Kaoru, who has design experience at Adobe to assist in coming up with a new look to the newsletter. Recommendations to update the web site at the same time to introduce the new look were made.

List Server
Seems to be difficult for the district. Administration of the list is still not understood. The reason for going to a list server is to allow self administration. Dave indicated he believes it will be tied into Power School or Sheila will be responsible for all adds/changes/deletions. Permission and administration still seems to be the area of challenge. Dave is trying to get them to setup the technology committee list on it to use as a pilot. This would remove the current use of scottresidence.com alias as the delivery method.

Primary Lab Printer
New printer was purchased. They discontinued the one we purchased for the lab and therefore purchased updated version which did not work with OS9. Printer from the Mac Lab has been moved to the Primary lab and the new one is in use in the Mac Lab where OS X is used.

Projectors
Dan Burns reported his attempts to get HP donations for this has ended. HP is no longer in the projector business. We will research other parents/companies for this donation. Ben has agreed to provide Dave with a list of companies who make projectors to determine is Oak has any parents employed at these companies. List started last night was Epson, NEC, Hitachi, InFocus, Proxima. Goal is to get at least 6th grade and hopefully 5th grade classes with permanent mounted projectors.

Future Topics

Document Camera

Meeting Notes

Attendance (per sign up sheet)

Dave McNulty, Dale Scott, May Shelley, Katie Butler, Don Miller, Dan Burns, Ben Hollin, Laura Johnson

Positions
Server Chair is no longer needed. District Technology meeting disclosed school IT admin's are getting trained on Apple Server Software. Therefore, Katie will be trained and look to the district for assistance on the server.

Web Server Status
Now complete. District has moved all individual school web sites to District run server. We have been unable to get information on services available to us on the new server. Goal is to consolidate all web services for the school to this server (ie this web site). Dave McNulty will check for services available on the District Web Server.

Notes From Oak Electronic Distribution
Consists of two components, content and distribution. Scanner is now in place with Shiela in the front office. In addition, Dave McNulty has seen what Jeff Baier of Almond has done with mandating electronic submission of the content and has decided to follow Jeff's lead. We will wait on the District for the distribution infrastructure. Agreed Sheila would send the scanned NFO to the technology list as test to allow her to use the scanner and software as it may be used for other projects. (Update - first email went out and Ben Hollin has volunteered to assist in reducing the size of the PDF... Thanks to Ben).

List Server
Still under construction by the District. Recent use for interaction with Police provided some feedback on the use. District is in the process of defining process for gaining parent permission to be added to the list. This is the main reason the list server is not being used for Notes From Oak.

New Server
Outlined two options for new server, MacPro and XServe. Group decision was to purchase XServe for all of it's improved features. Dave McNulty would query the District on their proposal to purchase MacOS X Server Maintenance Oak Servers. The Server Maintenance provides free upgrades for 36 months. With Leopard Server just around the corner, it seems to make sense for $499. Once we determine if we need to include or the district is providing it, Dale is to order the new server.

Primary Lab Printer
Approved purchase of new color laser printer for Primary Lab. They continue to have to print on the color printer in the MacLab due to problems with the current inkjet printer in the lab. Dale is to research choices.

Reading Counts Software
Dave McNulty presented overview of Reading Counts and the benefits of it. Mary Beth purchased with her own money. Dan Burns reminded us we were asked for this three years ago and it was dropped. All agreed this was the type of project that enables Technology to be used as an additional tool for teachers to accomplish their academic goals. Software benefits all grades down to 1st. Dale brought up concern of training teachers. Dave explained Mary Beth is planning on doing an in-service training for the other teachers which they feel will provide good support for using the software. Committee approved reimbursement of the purchase. Fiscal impact: $1835.77

District Digital Literacy Project

May Shelley, Oak 6th grade teacher presented her experiences with the Digital Literacy project. She is leading the district in integrating technology into the classroom curriculum. In doing so, she has uncovered several points at which technology stands in the way of using technology as a tool. Students are making movies and need to put them on the server for saving to allow student to continue the next session using a different computer. In addition, the teacher needs them centrally accessible for review with class as well as grading project.

The bandwidth required for type of usage far exceeds a single wireless network connecting 30 laptops. Group agreed we need to come up with a solution, but it is a difficult problem because of the wireless network. In addition, the teacher needs to be able to review projects when complete. Ideas tossed about were providing a central switch with a server in the class, adding more wireless or an expanded portable storage array (multiple external drives).

Agreement to provide several USB drives as a stop gap solution to see if it will help. In addition, Mac Mini will be setup for use with the Laptop cart for ease of storage locally.

May also would like their own .Mac account to allow the sharing of the students work with parents. Cost is $69 per year. Expenditure was approved. May to submit to the PTA.

Future Topics

Backup Requirements
Requirement for more LCD Projectors (TV's ?), Can we get donations?

Meeting Notes

Attendance (per sign up sheet)

Laura Johnson
Tony Christopher
Fred Fry
Tom Dockery
Dan Burns
Scott Chan
Dave McNulty
Jack Dally
Dale Scott

Positions

Discussed developing positions for the committee. First pass was:

Secretary: No volunteers for this position. For these duties we all agreed the position would float since we were mostly talking about taking and publishing notes. So we decided at the beginning of each meeting we would look for some to volunteer to take notes.
Web Master: Julia Heidmann was identified as the right person. She has been doing this for the last several years.
Server Chair: Some discussion here. The assumption is this person is the interface to the district and their server activities. This includes discussions on the web itself and email service. Katie Butler was identified but some concern in her interest/capabilities and time availability.
Content Evangelist: Tony Christopher
Donations: TBD

Web Server Transfer

District will make available their server for schools to leverage. This was seen as a positive, however it is not clear how we will access the server and utilize it for email, message boards and other applications. This is part of what we need Katie to figure out for us.


Notes From Oak Electronic Distribution

NFO will be PDF’ed using a Macintosh compatible duplex scanner. This will cost around $600.00. Expenditure was approved to acquire the scanner. The PDF version will be sent out via email. It was discussed putting the link in the email and placing the PDF on the web site, but there are publishing guidelines that must be addressed. Dave McNulty agreed to forward the publishing guidelines to the team.

Mailing List:

The mailing list was discussed as a work in progress. We agreed to have further discussion at the next meeting. We need to understand how to leverage the district’s server and list, if it will help. Tony took an action to lead the discussion at the next meeting.


District Technology Integration Pilot

We talked briefly about the Laptop cart and that fact that they had been re-fitted with new wireless routers to handle the load (removing the Apple Airport). We quickly moved on to discuss the Virtual Teacher (Teacher’s Room) work Tony had initiated and launched with Kim Doyle. This brought us back to the District Pilot, of which we know very little. Its not clear what tools/programs Apple has provided for teachers to use. I took the action to discuss the Pilot with Ms Shelly and report back at the next meeting. The idea would be to merge the work Tony did with the District program where it makes sense before investing more time in Virtual Teacher’s Room.

Budget:

Dale reviewed his first draft of a 2006/07 budget. The following points where discussed:
1. We should push the Network Control Appliance back to the district and their server. Dale was concerned that they tend to be slow and there was concern over un-filter traffic on the existing OAK network.
2. We should look at adding $1100 to the budget for additional projector(s).
3. Need to add a document camera to the Budget ($600).

Meeting Notes

Web server Transfer

Web server is still running on old PC (at Mtn View High?). Still unable to get web server running and unsure of reasons at this point. It seems District assistance is needed and LASD has decided to take Web Site and mail list management under the district control and maintenance. A possible mailing list management software being considered is Lyris.

The technology committee supports this being a district resource, but would like to maintain either it's own web server for pilot projects or have the ability to run such pilots on the District Web server. Dave McNulty is going to check into this further. We believe this is a good direction but want to allow for experimentation to keep our school (and hopefully the district) in a leadership position. Examples of Web site pilots are ATutor, CMS, Wiki.

Library

Dave McNulty requested reimbursement for person who purchased memory upgrades for the Library computers. Amount was $216.46

Library has requested a projector for use in teaching groups of kids in the library about research tools on the Internet. It is difficult to get many students around a computer screen to teach them the tools needed to harvest the knowledge of the Internet as it applies to their studies. The goal is to install a projector mounted from the ceiling or such. Issues involve placement, electrical wiring, access to the PC to drive the projector and screen. Dave McNulty indicated we have sufficient projection screens which could be mounted on the wall to be pulled down when needed. Dan Burns will get the projector which does not need to be as bright as the last one we purchased. Dan also indicated he has a resource from Los Gatos High who would know how to provide mounting hardware. Group unanimously agreed this should be done with this years budget. Dan will be responsible for getting it done.

Primary Lab
Word QWERTY Purchase - Kim (12 copies) Purchased, Dave to submit receipt.

Projector

Dan has purchased and it is currently in Dave McNulty's office. It includes bulb warranty which says use it... Dan has already turned in receipt.

Notes From Oak Electronic Version

We have been producing PDF's of the Notes From Oak and sending via Mailman. Mailman is a text based email manager and the attachments are not coming through. Many discussions revolved around ways to shrink the file size. The net of it was to encourage electronic submission of items to included and simply turn them into PDF. For delivery, mailman is not going to work. If the district runs a mail list manager it may handle the attachments better than mailman. The other mechanism is to put them on the web server (read not web site) in a password protected hidden directory with a unique long file name to prevent guessing the name of the file. The link would be mailed as well as the password with the reasoning that this is the same as emailing the document and in line with forthcoming district publishing restrictions. We will still need a scanner next year just in case part of it comes in paper form. The rest of this school year, we could just have Sheila send directly to the mail list.

The Net Generation Seminar

Tony presented status on the seminar. We included the announcement in the Notes From Oak two weeks ago as being held on Tuesday, May 16th when it has been changed to Wednesday May17th. Loyola announced a similar seminar and has decided to join Oak instead of doing separate workshops for each school.

Items needed for the workshop are:

Computer for Presenters (Powerpoint and Video Playback)
Projector connected to computer
Sound System
Microphone

Computer for presentation recording - Tony ??
Video Camera - Dale

Technology Committee Web Presence

Tony has received copy back from Dave and Katie and is going to turn into HTML or give to Julia to prep. Dave may have additional changes.

Donation Program

John Jue relayed strategy to get additional donations for next year. He is going to put together information on individual company donation programs where parents of the respective company can find information on donations for their employer. He will be looking for sponsors for each company to assist in researching the programs.

Computer Expansion
We have decided to delay purchases until next year due to change in Apple's platform. Initial idea is to lease a new Mac Lab. However Dave McNulty has indicated the district may be trying to get laptops for all 6th grade students next year. Either way , we will need the additional money to get close to the requirements.

Training

Kidpix is not in ATutor. Tony is looking to get Los Altos High School kids to assist in the web site development. Dan Burns indicated High School kids need for community service credits is very high and has been more valuable in Los Gatos than money. Tony is interested and will try that strategy over paying money to get ATutor going.

Digital Cameras have been a success. This year's open house had almost every teacher using iPhoto slide shows compared to a small handful last year. In addition, most were using the TV's to present such slide shows. Several used the DVD players to present their slide shows.

Kidsworks
Kim ordered only for her class since it will not ever support MacOS X. Purchase is complete and software is being used.

Presentation Software
Goal was to allow teachers to occupy half of the lab to work together on learning and applying PowerPoint. Group decided it was much easier and more productive to just outfit the entire Mac Lab. This would allow teachers to sit at any computer and it would be the same as well as ease support from Katie. In addition, if any of the teachers decided to start students on the software, we would be able to support such leadership activities. Fiscal impact is about $45 x 33 (includes Katie's laptop).

Extendable TV Output
Purchased and installed by Pete (many thanks to Pete)

Next Year:
Brain Pop (science software) - Nancy
Backup Server
Mac Lab Upgrade

Distribution List Changes:
ajohnson removed from mailing list.

Meeting started at 7:00PM in the Oak Library

Attending was Dave McNulty, Nancy McClain, Dan Burns, Katie Butler, Kim Doyle, Dale Scott, Len Lattanzi, Randy Rucker, John Jue, Tony Christopher.

Status Updates

Web server Transfer

Update from Len: Mac Mini Web Server is still not up and operational. Still need to get Code Versioning Systems (CVS) and Mailman up and running. Hope to have up and running by the next technology meeting. Also having problem with getting Frequent Flyer updates from the district server. Works fine from Internet, but getting it from inside district network does not seem to work.

DVD Player Acquisition/Installation

Update from Dan: DVD players have arrived and are now installed. Installation by Dan Burns, John Jue and Tony Christopher (thanks). Some teachers already had them and wanted to keep them. Note was made they may not play all of the media as these new units would. Not all installations are the same due to different equipment being used. Standard installation was DVD player connected to the VCR which then connects to the TV. VCR needs to be set to video instead of channel to see DVD. This has presented some problems with teachers understanding how to do this. Katie will attempt to assist with teacher problems.

In addition to the DVD players, Oak had it's cable connection go live. The team also connected the cable to the TV's to provide cable service to each room.

Extendable TV Output

Both wireless and wired video extenders seem to work well. Six more units needed. Tony to purchase and provide to Katie. Katie will see if Pete can install like he did the last ones. Tony and Katie to gather ordering information to document for future needs.

Kindergarten Software

Update from Nancy: Purchase of Reading and Jumpstart programs is complete. Using the software and it is providing enhanced methods of instruction.

Primary Lab Word-Qwerty

Presented by Kim: New program demonstrated was Word Qwerty developed by the same company offering Read, Write, Type. Both programs only run in OS 9, but feel it will still provide enough value for the relative small cost. Approved purchase by Kim for 2 Six Packs at $119 each.

Computing Technology Direction

Currently budget provides for purchase of an eMac 8 Pack. We had general discussion of Apple's new direction with Intel and the impact of Rosetta and Universal binaries on our technology direction. Since the budget does not provide enough for 8 computers, we have decided to watch Apple's strategy on replacing the eMac. In addition, Intel platform will not run Classic at all.

After much discussion, consensus was to pursue another lease and upgrade the Mac Lab again next year. See if we can roll some of this years purchases into supporting the first lease payment next year. Still need to purchase a couple of the new Core Duo to check for compatability.

Training

KidPix

Update from Kim/Tony: Kim developed Kidpix training which was mostly focused on applying KidPix to the different grade curriculum. Training was completed during Oak School In Service Day to the Grades 1-3 teachers. Very well received and seems to be a successful project. Tony is now going to take the content and put it on a web page to be used by multiple staff for collaborating and refining the process. He has setup ATutor on his web server to allow easy collaboration.

Powerpoint Training

Update from Dave: Oak In Service Day grades 4-6th attended training at Foothill on PowerPoint. Teachers will now start to explore ways to use this software for curriculum. Due to training, decision was made to pursue Microsoft Office and not head further down the Keynote path. Group agreed to purchase 20 copies of the Office to allow larger groups of staff to work together. Dave to purchase and submit for payment from the PTA.

Digital Cameras

Update from Katie: We now have four digital cameras (two donated from HP). Katie provided ad-hoc training during staff meetings to assist in using the digital cameras and iPhoto. Well received and valuable to the staff.


Requirements Research

Brain Pop (science software)

Another meeting without information on the software. Removed from future discussion list.

Kidworks Order

Update from Kim: Software has been purchased and installed. Have not had a chance to use in teaching. Runs on OS9 not OS X. Kim will keep us posted on value of software.

Other Topics

The Net Generation Seminar

Tony had come across a friend who gives talks to schools on responsible computing for kids. The seminar is aimed at parents and ways to establish good habits when it comes to computers and online content. It was presented as an idea to provide to the Oak or possibly the district parent community with assistance in the technology arena. She charges $250 for a two hour seminar. During the discussion, Dave indicated that Susan Anderson of the Los Altos Police has done significant work in the online world as it relates to predators. Group thought we should do some type of seminar with one or both for the community.

Tony agreed to talk to Claudia about Susan and see if there is some synergy and do a seminar. We will discuss next meeting.

Scanner

Requirement to get a scanner for scanning Notes for Oak to send to parents. NFO already goes out in email now but without all of the add in flyers. The net result was Dale volunteered to scan the NFO this year to see how we would use it and whether parents would really want a pdf format instead of the text only version going out now. We will also list scanner as one possible items needed for donation from an HP parent. Review next fiscal year.

Projector

Decided to finally purchase projector for Oak. Want minimum 2000 lumens and purchase of extra bulb to be sure we are ready for consumables. Dan will do research on purchase if it can be done within budget. Discussion also insued on how the projector would be used and transported. Determined it should be purchased with a case since transporting on a cart would shake the components and not be good for the unit.

Backup Server

Discussion to get backup server. Let's do it. Confusion over the original purpose of the backup server. It was to serve the 4,5,6 grades and then each server would cross backup to the other. Other suggestion to move the servers into the MPOE closet. If we are going to use this server to just backp the other servers, then some agreed it should be a low end box since it does not require much power to perform backup tasks. Tabled until another meeting.

Backup Software

Need to purchase Retrospect. Dale will meet with Katie to determine what software is needed. Then group agreed to approve the purchase.

Development Areas

Web Presence

Tony has put together a draft of the web content for the tech committee. Would like everyone to make contributions and then we will post. Provides background, goals and updates on projects.

Donation Programs

John Jue presented that the HP programs are changing and seem to be opening up. Also, 2 HP cameras were donated and seems to think we have other potential donation sources among HP parents for additional cameras, printers, and scanner.

5 Year Plan

Randy will lead a discussion next meeting to kick off our planning.

Meeting started at 7:00 PM in Oak Library. In attendance:

Dale Scott, Dan Burns, Randy Rucker, John Jue, Dave McNulty, Nancy McClain, Abbie Bourgan, Katie Butler, Tony Christopher, Len Lattanzi

Previous Meeting Action Item Updates

Web server Transfer --- Waiting on Router
Brain Pop (science software) --- Laurel to Review on Tech Day
Kindergarten Software --- Nancy to order
Kidworks Order --- Kim to order
DVD Players --- Completed
Extendable TV Output --- Waiting to determine number needed.
Training KidPix proposal --- Tony and Kim - Create web page per lesson plan (ie grade) & Hands on Training in Jan.
Training Digital Camera Ideas --- Tony
Presentation Requirements --- Dave to determine # of licenses
Presentation Requirements --- Dale to pursue evaluation copies - Need to review status
Donation Programs --- John Jue document programs

Meeting notes is sparse for this meeting due to length of time prior to getting them up.

The big issues discussed are above. Also, group decided to wait until after MacWorld to determine which machines to purchase for Oak.

Meeting started at 7:00 PM in Oak Library. In attendance:

Dale Scott, John Jue, Dave McNulty, Nancy McClain, Abbie Bourgan, Katie Butler, Kimberly Doyle, Tony Christopher, Laurel McNeil, Anne Johnson, Len Lattanzi.


Approved Purchases Status

1) All the Right Type was ordered by District and has arrived. Is not installed yet. Receipt still needs to be submitted.

2) KidPix new version for OS X is ordered, but due to Katrina, CD duplication house has delayed shipment. Should ship by next week. Ordered by Dale Scott.

3) Digital Camera was purchased and delivered to Oak. Purchase made by Dale Scott. Included Canon Coolpix Camera, 256MB, Camera case and battery kit with dual rechargeable batteries. Receipt submitted for $286.

4) Web server was purchased by Dale Scott and delivered to Los Altos School District. Waiting on copy of receipt from Apple for submission. Total cost $518.52.

Updates

* Color Laser Printer for Primary Lab will be put on hold until we can see the primary lab will have enough interest in the present form. Only 10 students can work at a time and it just got setup and is very limited on space. Laser printer may too large of form factor. Should have ink-jet printer with print server to support this. Donation was made by John Jue for this purpose. Tabled for a future meeting.

* Web Server was taken offline by our host Mountain View High with anyway realizing it was hosting Oak School. Mac Mini has arrived, but needs to be configured. Exactly what needs to be done to allow for server to run in district is yet to be understood. Managing our server currently is Len with Julia providing web development. Len will no longer be an Oak parent next year and will need a replacement. Where the web server will physically be located is still under discussion with the district.

* Primary Lab is online and had students use lab. Can only provide support for 10 students due to space problems. Barbara Michael is the new person running the Primary Lab.

* Academic Software
- Decision to cancel Graph Club software due to lack of support from staff was made.

- Science Software was suggested by Laurel McNeil. Software is Brain Pop and she will survey teachers to determine interest. Info at http://www.brainpop.com/support/documents/brainpop_factsheet.pdf

- Kindergarten requested expenditure of $150 for preselected software. Committee agreed to expenditure.

- Request for Kidworks running on OS9 was made to support Language arts. Fiscal impact is $134 + tax. Grades 1 & 2 are still on OS9. Committee approved expenditure.

* DVD Players - teachers have provided their preferences on the DVD player issue. They want stand alone players and are very excited about finally getting them. Committee agreed to move forward but still need count of number of players. Dave McNulty will provide final count. Dan Burns had previously volunteered to research best deal for them.

* Screen output to TV - Kim indicated she could really use the ability to show the screen from the emac to the TV. However, they are on two different sides of the room. Wendy had provided a solution using Ethernet. Dale is to research options with Wendy.

* Training - Continues to be challenging topic. Finally came to agreement that the training needed is to assist the teachers in understanding ways the technology applies to their academic goals for the students. This involves a Champion, a Motivator and a delivery method. The Champion is going to be a staff member familiar with the curriculum. The Motivator can anything from providing training on subject teachers are willing to attend to further their education to classes where teachers are paid to attend. Delivery can be a presentation, hands on, after school, etc. This is the method of getting the training delivered to the intended audience.

Tony will attempt to get a training outline for the new KidPix. Then possibly work on training for camera use and application followed by 6th grade presentation programs.

Due to difficulty getting EZedia working, we have decided not to expend any more energy into this product.

* Presentation Programs - Discussion regarding use of presentation programs occurred during the training discussion. It seems 4th, 5th and 6th grades could use a presentation program in support of the students academic presentations. It was agreed the use of PowerPoint or Keynote will not make a difference since they both provide similar capabilities. Keynote provides integration with iPhoto and other iLife programs whereas Powerpoint is more widely used.

Cost will be bigger issue. District can purchase Office Suite for $49. iWork (Keynote and Pages) can be purchased for $29 up to 100 licenses. Dave to get final number of licenses needed for this application (estimate was 52, 6th Grade=8, 5th Grade=8, 4th Grade=4 and 32 in the Mac Lab). Dale to see if we can get evaluation copies for review prior to decision.

Donations

John Jue presented some feedback on getting our donations efforts going. Part of the task is getting a list of items we need from the companies donating. Also the idea of documenting various company's donation policies would be useful for Technology as well as assisting parents in understanding more effective ways to support the school. Both of these efforts should be tied in with our efforts to increase our presence both online and other vehicles.

Web Presence - Discussion about providing a better awareness of the committee resulted in ideas to use multiple means of communication not just web and Notes for Oak. Tony presented a form as an excellent guideline for defining our mission and needs to get us started.


Not discussed this meeting

Internet Publishing Guidelines
Long Range Plan
Asset List / Classification
Security
Compliance
Support Matrix

Action Items

Web server Transfer ---Len to transfer
Brain Pop (science software) --- Laurel to survey teacher interest
Kindergarten Software --- Anne to order
Kidworks Order --- Kim to order
DVD Players --- Dan to research best pricing
Extendable TV Output --- Dale to research
Training KidPix proposal --- Tony and Kim
Training Digital Camera Ideas --- Tony
Presentation Requirements --- Dave to determine # of licenses
Presentation Requirements --- Dale to pursue evaluation copies
Donation Programs --- John Jue document programs after programs

2004-2005 Budget Status Wrap Up

Three items were purchased last year but did not get into the budget.

1) 8 Pack of Apple eMac's $5500 - Oak/District never submitted bill for reimbursement
2) Apple Remote Desktop $300 - Apple lost shipment and therefore did not make it in time
3) HP Printer - Dan Burns saved additional money, but shipment was late. Shipped after cutoff.

2005-2006 Budget Review

Reviewed budget submitted. Decision was made to move forward on several items for Board release of funds.

1) KidPix - Discussion about Network versus site license. Group agreed site license made sense due to network would only allow 25 users and then purchase from there. Enough licenses to cover Mac lab would only be $150-$200 less than site license. In addition, network license must be installed on each machine not on Server. Cost about $950 for Site License.

2) All the Right Type was budgeted for last year. Fiscal impact $400. Group approved purchase.

3) Digital Camera - Decision to purchase first camera was agreed. Kim Doyle knows a good photographer and would recommend one.

4) Decision to move forward on web server purchase. This should allow for setup of collaboration tools without worrying about hosting costs or moving. Fiscal impact ~$500.

Discussion on remaining items:

1) Color Laser Printer would be for Primary Lab and therefore would need to be sure it supports OS9. More research required and no urgency since Primary Lab is not even setup yet.

2) Software Graph Club - Teacher who recommended last year is undetermined. Dave to check further to be sure need is better understood.

3) Science Software - Kim to follow up with Nancy to check need further and report back to group.

4) DVD Players - Budget was allocated over expectation of cost in case changing pricing. We seen players as low as $25. It was questioned whether it is needed and the need was reinforced by a couple of the teachers in the group since academic training materials are now only available on DVD. Issue of running both DVD and VCR into the TV may be confusing for staff operation. Considering getting dual units for all classrooms. Dave to poll how many teachers want DVD players and if the dual unit would be easier. Also, units must play DVD-R format as well. Revisit next meeting.

5) DIGITAL PROJECTOR - Discussion about usage. Since Oak does not have a multi-purpose room like the gym used at Blach, we would not need as powerful a projector. Also, the more powerful the projector, the sooner the bulbs burn out and the more expensive the bulbs cost. Group agreed the staff would need to be "checked out" on the operation of the projector prior to use to be sure they remember to run the fan after use to extend the bulb life as long as possible.

Dan Burns to revisit specifications and provide recommendations to the group.

6) TRAINING - significant amount of time spent on discussion of training needs. Some felt we should not purchase software without allocating training for it. While the group generally supported this notion, it seems definition and delivery of training is an area needing refinement. Discussion of incentives to get teachers to take training was presented by some.

Kim offered her support to train on the new KidPix, just provide the new version and some time to play with it to learn it.

Therefore, it was tabled for another meeting.

Establish groups for specialized projects

We discussed establishing groups which work on specific areas to allow more ground to be covered with more depth. The groups we want to establish are:

Donations - Group would be lead by John Jue to start if off. This group would look for ways to leverage local companies and any other means for grants, donations, matching programs etc.

Web Presence - Tony is going to help champion improving the technology committee's online presence.  This would include working with the donations group for building a section on the Oak web site for donations, our goals and additional education to build our groups support network.  We have many people with good technology backgrounds which are untapped just to lack of awareness of the group.  Also will revisit collaboration tools.

Long Range Plan - This group will focus on developing a five year plan to better understand the yearly demands of keeping technology up to date. Oak has fallen behind the curve on technology in the past and it is difficult to stay current without the commitment each year to upgrading our infrastructure.

Other ideas for groups - Asset List / Classification (may be part of long range plan group), Security and compliance, support matrix.

District Technology Group Update

Internet Publishing Guidelines - The district committee has come up with an electronic publishing guidelines document which will now start through the other areas of the district for review.  The guidelines are pretty comprehensive, but would take a significant amount of time to describe.  We will wait until the board reviews for recommendation for any further involvement.

2004-2005 Budget Status

Still need to procure several items before year end.

1) Apple Remote Desktop - Dave to check status.
2) Backup Software - Dale to order
3) FireWire Drive - Dale to order top quality drive like LaCie in 160GB range
4) Lexmark C510n Color Laser - Dan to verify Dale's research on printer

All the Right Type will have to move to next year's budget.

2005-2006 Budget

PTA has put Technology in for $33,000 as requested.  Next year budget cuts will most likely come as the district is cutting back on basic expenditures and the PTA will need to pickup more and more of the expenditures normally taken care of by the district.  Therefore, our committee needs to be sure we pursue those items which are not only needed, but defensible to other possible PTA expenditures.

Basic layout of budget:

Lease Payment $15,500.00
8 Pack emac $5,410.00
Backup Server $1,800.00
Color Laser Printer $1,500.00
Kidpix Software Upgrade $650.00
Software Graph Club $350.00
Academic Software Tools (K) $500.00
Science Software $480.00
DVD Players $1,450.00
Training $1,400.00
Web Server $550.00
Digital Cameras $866.00
Projector $2,500.00
Total $32,956.00

Discussion of DVD media ensued.  Many of the academic curriculum packages are available in DVD only.  The desire to not use video tapes seems to be driven by the degradation of the video tapes used by the school presently.  They simply wear out and then need to be replaced.  In addition, the group decided we need to evaluate included DVD-ROM's in the new computer purchases as well.  Many of the programs are starting to ship on DVD media.  Will discuss more next year.

Training was put in to be sure we get the most from the technology deployed.  We have been unable to marry academic skills (staff) with technology abilities to more effectively use the technology to help teach.  We discussed doing a competition or reward program to provide incentive for teachers to use technology in enhancing the student motivation and experience in education.  Another idea was creating foster technology parents to select staff.  Parents from oak with special skills would be coupled with a teacher to assist in understanding and deploying technology in the manner the teacher desires.  To be explored further next year. 

New Oak Status

• Router has not arrived yet.

• Switches have arrived at new oak and are installed in most locations (except portables which are not completed).  New Oak is now running on Gigabit Ethernet.

• Issue of moving the primary lab to the kindergarten storage room was raised.  It seems the current primary lab destination may be very difficult to run with the non-contiguous  wall space.  The Kindergarten storage area is a single room with one window which is high than where the computer will be located.  This means if would be easy to run a lab even on bright days.  Dave is going to look into the situation and advise.

• Technology move.   During our last meeting, Genevieve indicated the feedback was that most teachers were able to pack up their own computers and cords.  Now as we get closer, it seems some teachers may not be comfortable with doing so.  Dan Burns is going to organize some volunteers to assist those teachers needing help on the weekend of June 11th.

Wiki/Collaboration tools

We decided the wiki is not really adding value currently and not many people are using.  At this point we are going to explore the technology further and maybe try again on our own server.  The current wiki server is being redeployed.

Next Years Plans

Web Presence - Tony is going to help champion improving the technology committee's online presence.  This would include requesting donations, a section on the Oak web site for such donations, our goals and additional education to build our groups support network.  We have many people with good technology backgrounds which are untapped just to lack of awareness of the group.

Plans for MacOS X Tiger Migration - Tiger is Apple's latest release of the operating system.  While it is a compelling release, it will not run on many of the machines running at Oak. We will start our 5 year plan on determining what is needed to keep Oak current with technology.  We want our kids to learn the way it is done now, not how it was done in the old days (sorry a little of my own commentary).

District Technology Group Update

Internet Publishing Guidelines - The district committee has come up with an electronic publishing guidelines document which will now start through the other areas of the district for review.  The guidelines are pretty comprehensive, but would take a significant amount of time to describe.  More as we get updates.

Current Budget Status
• Current Status April 5th

Description	Notes	Remaining
Total 2004-2005 Budget		$30,000.00
Total Allocated		$23,761.01
Total Available		$ 6,238.99

Allocated Funds (as of April Meeting)
• Allocated funds table shows individual expenditures for better detail.

Date	Description	PO #	Costs	Remaining
28-Jul-2004	Older iBook Memory	Invoiced	$ 217.43	$29,782.57
1-Oct-2004	Six iBooks & Monitor	#256530	$ 7,126.45	$22,656.12
1-Oct-2004	iMac G5	#256529	$ 1,370.45	$21,285.68
14-Oct-2004	iMac Mem & Flash Drives	Invoiced	$ 2,092.13	$19,193.55
1-Nov-2004	eMac (8 Pack) with Tax	#256537	$ 5,410.34	$13,783.21
15-Dec-2004	Microsoft Office (25)	#256532	$ 1,147.35	$12,635.86
27-Jan-2005	OS10.3 Server Software	#3256546	$ 540.17	$12,095.69
31-Jan-2005	Used iMacs	TBD	$ 380.00	$11,715.69
8-Feb-2005	Optical Mice	Invoiced	$ 64.20	$11,651.49

2004-2005 Planned Expenditures
• Planned expenditures is attempt to look at where the budget is expected to be at the end of the fiscal year.

Date	Description	Notes	Cost	Remaining
Current Remaining	$ 6,238.99		All the Write Type		$ 389.00	$ 5,849.99
01-Jun-05	Cisco Router	donation	$ 0.00	$ 5,849.99
01-Jun-05	Infrastructure	estimate	$ 4,000.00	$ 1,849.99
15-Apr-05	Apple Remote Desktop 2	estimate	$ 323.67	$ 1,526.32
15-Apr-05	Backup Software	estimate	$ 864.92	$ 661.40
15-Apr-05	Lacie 160GB Firewire Drive	estimate	$ 215.42	$ 445.98
01-Jun-05	Lexmark C510n Color Laser	estimate	$ 756.67	($ 310.68)
Total Over Budget	($ 310.68)

New Oak Campus Project
Received updates on the projects related to the New Oak Campus.
• Cisco router is being donated by the Yanagawa's. It is ordered and will hopefully be here by the end of the month. Donation includes 1 year of SmartNet? support.
• Infrastructure switching will be acquired for $4000. Must be sure it includes tax. Expect delivery next week.
• Primay Lab we will have to handle wiring internally.
Budget and Purchases
• Reviewed budget on the wiki. Totals were correct, but line item for last 8 pack of eMac's was not shown. Funds remaining ~ $6200. Going to spend remaining budget on the following:
• Infrastructure, Apple Remote Desktop 2, Backup Software, Firewire Drive, Color Laser Printer for Mac Lab.
• Will hold off on All the Write Type until next year.
Upgrade Status
• Only 5 machines left to migrate
• Still need to move Faculty from the old G3 Server.
Move to New Oak
Still working to complete

Attendance - Dale Scott, Dave Mc Nulty, Katie Butler, Tony Christopher
New Oak Campus Project
Received updates on the projects related to the New Oak Campus.
• Cisco router is being donated and budget impact can be eliminated. Need to determine schedule for donation in order to maximize support contract. Agreed June would be good time for donation to arrive.
• Group discussed infrastructure requirements after last meeting with Wendy Pinos. Solution would consist on router in MPOE connected to switch via UTP. Multi-Purpose room, MPOE, Buildings A (mini-lab) ,B,C,D (Kindergarten) and MacLab? would all have Gigabit uplinks to MPOE based fiber switch. Mac Lab would provide additional stack module to provide 46 ports of 10/100. Additional switch would be needed for connectivity to portables 3,4,5 and 6 via a trunking or possibly fiber. Also need to determine the Admin building connectivity. Will need to follow up with Wendy on details. See New Oak Technology for details.
• Need to determine complete electrical and data wiring of Mac Lab and primary lab to establish if we need cables around the perimeter walls, etc. Most likely will district will provide raceways with cable inside to central rack for switch. See New Oak Technology for details.
• Determine installed fiber count for Mac Lab (or any MDF) to the MPOE. If fiber is available we can put Server in Mac Lab, otherwise it must go in the MPOE. See New Oak Technology for details.
Budget and Purchases
• Current state of budget will be put on the wiki for ease of discussion with members.
• Discussed priority of additional purchases for this year and things to establish budget for next year.
o Apple Remote Desktop Software. See Software for details.
o Backup Software. See Software for details.
o Firewire drive. See Technology Hardware for details.
o Switching Hardware & Router. See New Oak Technology for details.
o Backup Drive for Old G3 Server ~20GB for now. See Technology Hardware for details.
o Networked Color Laser Printer. See Technology Hardware for details.
o Backup Server or Secondary Server. . See Technology Hardware for details.
o Projector. See Technology Hardware for details.
o New Web Server . See Technology Hardware for details.
Purchase Status
• Last 8 Pack of eMacs arrived.
Upgrade Status
• Migration to Panther in the Mac Lab was limited due to problems with World Book and Appleworks. Both of these have been identified and resolved. Upgrade to Panther of the Mac lab is waiting on Firewire drive to make the process easier.
• New G4 Server is configured and in production for the students. Still need to move Faculty from the old G3 Server.
Tabled for next meeting
• Setup Technology Page on Oak Web Site
• Move to New Oak

We met with the contractor for New Oak's Technology design - Wendy Pinos of Jaznet.
We reviewed the wiring plans for the campus and each classroom.
We also took away a list of inter-networking equipment that we will need to acquire to complete the campus-wide network
See this page for the latest on the equipment needed and acquired http://oak.centerforcollaboration.org/wiki/NewOakTechnology

Action Items
Get District to assist in setting up Server Software
Upgrade Mac OS X machines to panther licenses purchased last year.
Upgrade Mac Lab to Panther licenses purchased last year.
Track usage of Roving Lab for benefits and continued support
Estalish donations section on Oak School web page
Solicit support for Cisco Router Donation
Determine infrastructure needs for donation request from HP etc.
Determine list of software to bring to Oak for evaulation/trial.
New Mac Purchase Update
All eMacs, iBooks and iMac G5 have arrived and been deployed. Later will come up school inventory.
Server Project Update - Server software has been ordered. Waiting on delivery. April break is deadline to have district help in getting new server up and running. Then we will other options at that time.
Mac OS X Migration Update - Oak is mostly Mac OS X now. All machines that can be upgraded and teachers willing to upgrade have been. Still need to get count of OS9 machines in use. Next step is to upgrade all OS X machines to Panther purchased last year by technology group.
Status of Labs
Primary Lab - Due to eMac purchases we were able to rotate out 17 iMac's from the classrooms to this lab. This combined with 3 iMac's purchased used, the Primary Lab is now complete. It has 20 iMacs running and configured. First class will be using Wednesday morning.
Roving Lab - due to eMac purchases we have setup the Roving Lab. It is a cart with 8 iBooks (1 on loan right now) for use in classrooms. This was something the teachers indicated would be useful. More machines would be helpful, but first we want to see the usefulness of this lab before additional expenditures. Possible requirements for 2005-2006 budget.
Mac Lab - Migration to Panther still needs to be completed. Issue raised if Panther was installed all software must be reinstalled. It was discussed that an upgrade instead of a new install should not require reinstalling all software. Needs to be tested to be certain.
Donation process - No donation procedure was outlined previously. We decided on adding to the Oak web site requests for donations. The process would be dropping off the donation at the admin office, Wendy would write a donation letter, Mr Omar would bring the donation to a dedicated space. Once complete, a TBD would evaluate the donation for benefit to the school. Discussion on whether a printer should be used would be dependant on speed and cost of operation (cartridges). Need to solicit for Macs, printers, LCD Projectors, Overhead projectors. Possible to create form to allow parent to offer the donation prior to accepting.
New Oak Campus
Router - going to determine if PTA can reimburse for router to cisco employees. If not, we would provide the list of cisco parents to one of the other cisco parents to group together donation request.
Infrastructure - Need to determine number of wiring closets to connect to the central point via fiber. After this we will solicit HP and others for donation of Gigabit swithes.
Return to New Oak - decided we would wait until position is filled for coordinating move to Oak. The tech would coordinate with that person.
Collaboration Project Update - Still trying to get basic permissions setup. Waiting on Center for Collaboration to make changes. Two concerns are difficulty of running this software due to expertise required in setting up the system. Secondly, wiki seems to require some initial training and may stifle some of the usage for this reason.
Software Interest - Not much progress in this area. Seems teachers are uncertain of their needs and fearful of ordering software until they know it will work. Idea was presented to either order or get evaluation copies of the software for teachers to try different things. We need to foster some experimentation in this area.
Budget - Spent just under $24,000 with several other potential items that we do not know requirements. Outstanding requirements are: Update to "All the Right Type" at ~$400, Router if not donated: $500-$2000.

Tony Christopher presented an overview of online services.
The group decided to pilot test use of a wiki for Tech Committee meeting notes capture and publication and for collaboration among the committee members.
This wiki is the result of that decision.  We are just beginning testing 2/22/05

PTA Funds Status 
PTA approved release of $17500 at last meeting

Purchase Updates 
eMac 8 Pack the Committee approved at last meeting has shipped but has not been received at Oak yet. Two will go to Kindergarten and the remaining 6 to replace OS9 iMacs in the school. The replaced iMac's will go into the primary lab.

New Campus Needs 
I met with Jackie from the District Office to discuss what is being provided. It seems they have established a process and don't seem to want involvement from the local schools in the infrastructure until the keys are handed over. She was unable to provide details of layout other than a general overview of topology. There will be a T1 to Oak MPOE (Point Of Entry) which will have fiber out to each wiring closet. It was not detailed if this is a star or ring topology which effects ports in the wiring closets and/or MPOE. From each wiring closet, 9-11 Cat 6 Copper Ethernet drops will be in each room. The reason for the high number is more for location in the room as opposed to requirements.

Jackie indicated that Jaznet was handling the wiring and will be a professional job complete with documentation. I expressed our interest in getting documentation of the cable plant for ease of troubleshooting in the new campus. She also committed the District would be providing connectivity for the fiber and a couple of drops to each classroom. The fiber connections may have to be done with individual media converters and the Ethernet connections maybe switches and/or hubs running at 10 and/or 100Mbps. I am not sure what is available at this time, but I am a bit concerned since we are the last two schools to get the resources.

All that is required of Oak is to provide the router to connect the T1. She has promised to send the specific configuration the district wants Oak to use.

Gigabit Switch 
Since the main Oak server will be located in one of the rooms, acquisition of a gigabit ethernet switch was discussed. Since the cable will support, it would make sense to spend a few dollars and put one in place. More to follow on pricing.

Cisco Programs 
With regards to the Cisco router, a couple of the members have contacted Cisco employees to get the details of their educational support programs. It appears a 75% discount can be had through the program for member schools supported by employees. We will also looked at used equipment as well. More to follow on this once we get the configuration.

Other Programs 
After the discussion of the Gigabit switch, the idea of getting other companies involved for donations was raised. For example, HP makes Ethernet switches. We will explore more on this later.

Primary Lab 
Even with the last purchase of eMacs, we will still be short the older iMacs for the Primary Lab. The goal is 20 machines to handle a class at one sitting. It was agreed to purchase another 8 Pack of eMacs to put into the school to replace older iMacs that would be used in the Primary lab (primary lab does not need OS X). With an additional 8 machines, the primary lab would be at capacity of 20 machines. The goal for the lab is to be operational by mid January for the grades 1 and 2. Therefore, the members agreed it would not be worth waiting for MacWorld? announcements to see if we could save some money which may not even be any savings.

Software for the lab seems to be in good shape to open it. Read, Write, Type and KidPix? (OS9 version) will work initially. However, it was decided to explore with the teachers if any additional software would be beneficial to the curriculum. Action item is to discuss with grades 1 and 2 staff and report back to the committee.

Finally, older iMac keyboards and mice were brought up as an issue. Consensus was the input devices are not proper for the learning environment. We need to replace keyboards and mice for the iMacs once we get a count (probably 20).

iBook Roaming Lab 
We have 11 total clamshell iBooks, 8 have been returned for the Roaming Lab. This should be fully functional and available next week for the class use. Thanks to Katie for all of the hard work to switch around machines!

OS X Migration 
It was the belief during the meeting that the number of OS X capable machines still running OS 9 is now under 10. Of those, some of the teachers do not want to migrate. Mrs Pyne does not see value in upgrading especially since the primary lab her students will be using are running OS 9. In addition, Mrs Loughmiller's student computer are running OS X, but she likes OS 9 for her administrative work. Migration of the machines capable and users willing to migrate should be complete by year end.

Two machines are still giving Katie trouble with memory upgrades. We may make them part of the Primary Lab if unable to resolve.

Budget Plans 
Budget was $30K. This leaves a little less than $13K in the budget. Priorities set for this year's budget:
MacOS? X (10.3) Server software at about $500
Router (waiting on specs from Jackie)
Additional eMac 8 Pack $5000 + tax
Keyboards and Mice for iMac Primary Lab
Software for Primary Lab (TBD)
Gig Switch for Server Connectivity (TBD)

Release of funds will be requested in the amount of $5500 for an eMac 8 Pack and MacOS? 10.3 Server Software. Once approved, Dave McNulty? will issue PO's. This will leave ~ $7K remaining.

Next Meeting 
Date set for Jan 11th, 7:00PM in the Library
Agenda:
Presentation on Online / Blogging Services
Review of Primary Lab Software Suggestions